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Payment Batches in R12

Discussion in 'Oracle Financials' started by alkasharma, Jul 12, 2011.

  1. alkasharma

    alkasharma Guest

    Can i get a help on step by step process on payment batches in R12?

    Thanks
    Alka
     
  2. I am attaching the exercise which was given the r12 payables guide for payment manager..hope this will give u an Idea...

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    Prerequisites
    To create a payment process request with no stops, you will use the following three (3) invoices that you used for the practice entitled Run the Cash Requirement Report:
    • XX1001
    • XX1002
    • XX1003
    Tasks
    Responsibility: Payables, Vision Operations (USA)
    1. Navigate to the Payments Manager.
    • (N) Payments > Entry > Payments Manager
    2. Navigate to the Submit Payment Process Request page.
    • (T) Payment Process Requests
    • (B) Submit Single Request
    Enter Header Information
    3. Enter data in the following fields:
     Payment Process Request Name = XX Single Payment Process Request
     Use Template = XXTemplate
    Enter Selection Criteria
    4. (T) Scheduled Payment Selection Criteria.
    5. Data defaults from the template into the following fields:
     Pay From Date = Today’s date or the earliest invoice date of the following invoices: XX1001, XX1002, or XX1003.
     Pay Through Date = Today’s date or the latest invoice date of the following invoices: XX1001, XX1002, or XX1003.
     Payee = XXIBM Corporation
     Payment Method = Check
     Pay Group = XXPay Group
    Enter Payment Attributes
    6. (ST) Payment Attributes.
    7. In the Payment Date field, enter today’s date.
    8. Data defaults from the template into the following fields:
     Disbursement Bank Account = XXAP Disbursement
     Payment Document = XXAP Check Stock (Note: The format of the Payment Document must match the format of the Payment Process Profile.)
     Payment Process Profile = Long Check Format
     Payment Exchange Rate Type = Corporate
    Specify the Degree of Automation for Payment Processing
    9. (ST) Processing.
    10. Override the template by changing data in the following fields:
     Stop Process for Review After Scheduled Payment Selection = Uncheck because you do not want the process to stop for this payrun.
     Stop Process for Review After Creation of Proposed Payments = Uncheck because you do not want the process to stop for this payrun.
     Create Payment Instructions = Automatically Initiate When Payment Process Request is Complete
    Because neither of the stop check boxes has been selected in the Processing subtab and automatic initiation of the payment instructions has been specified, the XX Single Payment Process Request will run without human intervention.
    11. (B) Submit
    Find the Newly Created Payment Process Request
    12. (T) Payment Process Requests.
    13. In the Payment Process Request field (XX Single Payment Process Request), search on your payment process request and (B) Go.
    The newly created payment process request displays.
    14. (L) Show, which changes to Hide, to view the payment instruction.
    15. (B) Refresh Status to view the most recent status of the payment process request.
    Print Payment Instructions
    16. To print the payment instruction, which in this case, means to print onto a check, (I) Take Action.
    17. In the Printer field, select noprint from the list of values.
    18. (B) Print to print the check, which represents payment of three invoices; invoice XX1001, invoice XX1002, and invoice XX1003.
    Note: Because you specified noprint in the Printer field, you will not actually print the check or take any further action.
    View Payment Process Request Details
    19. To view the details of the newly created payment process request, click the payment process request name (XX Single Payment Process Request) in the Payment Process Requests page to navigate to the Payment Process Request: <Name> page.
    View Payment Details
    20. To view details of the payment, (L) Amount.
    Note: To view the three invoices you created, click the + (plus sign) to the left of the Documents region.
    Record Print Status of Prenumbered Payment Documents
    Note: Depending upon your business practice, you may be interested in using a similar dashboard, which is designed to support a payment factory model, where payment processing is centralized. For added experience, you will switch to the Funds Disbursement Process Home, which is an alternate dashboard. Note that the process can be continued from either dashboard.
    Since check printing occurs outside of Oracle Applications and has several potential failure points, the system does not know the outcome of printing or reprinting payment documents. Consequently, you need to provide that information to the system through the Record Print Status page. This page enables you to update the print statuses by marking payment documents Printed, Spoiled, or Skipped.
    Note: You can only select a print status of Skipped for payment documents that use a paper stock type of Prenumbered.
    21. Switch to Responsibility: Oracle Payments Payment Administrator.
    22. (L) Funds Disbursement Process Home .
    23. Under the Pending Actions region, note that the Payment Instruction has a status of Submitted for Printing.
    Note that the Payment Instruction has a status of Submitted for Printing.
    24. To view details of the payment instruction you created, click the Take Action icon.
    25. (B) Record Print Status to record the print status of the printed check.
    26. Check your printer and note that the check printed successfully so there is no spoiled or skipped check to record in the Record Spoiled Payment Documents or Record Skipped Payment Documents regions.
    Note: By default, all payment documents are initially displayed as Printed. The exception is payment documents that have been marked spoiled during the reprinting process are displayed as Spoiled in the Record Print Status page.
    27. Select the Submit Positive Pay Program Immediately check box.
    If the applicable setup enables positive pay, selecting the check box results in submission of the Positive Pay program immediately after you finish recording the print status. The program creates a positive pay file, formats it, and transmits it electronically to your bank. This prevents check fraud by informing the bank which payment documents are issued and for what amount.
    28. (B) Continue.
    A warning displays regarding confirmation of the print status.
    29. (B) Apply if you are sure that all documents with the status of Printed were, in fact, successfully printed.
    A confirmation print status displays for your payment instruction.

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    Regards,
    Ravi
     
    alkasharma likes this.
  3. venkateswarlu.y@genpact

    venkateswarlu.y@genpact Active Member

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    Prerequisites
    To create a payment process request with no stops, you will use the following three (3) invoices that you used for the practice entitled Run the Cash Requirement Report:

    Responsibility: Payables, Vision Operations (USA)
    Go to (N) Payments > Entry > Payments Manager then Submit Payment Process Request page.
    • Payment Process Requests

    Enter Header Information
    Provide the data in the following fields:
     Payment Process Request Name = “XXXXX”
     Use Template = XXYYY
    Provide the Selection Criteria as Scheduled Payment Selection Criteria.
    Here the Data defaults from the template into the following fields:
     Pay from Date = Today’s date or the earliest invoice date of the All invoices
     Pay through Date = Today’s date or the latest invoice date of the All invoices
     Payee = XXX Comp
     Payment Method = Check
     Pay Group = ZZZ Pay Group

    Provide Payment Attributes like as
    In the Payment Date field, enter today’s date.
    The Data defaults from the template into the following fields:
     Disbursement Bank Account = “Dummy AP Disbursement”
     Payment Document = XXAP Check Stock
    (Note: The format of the Payment Document must match the format of the Payment Process Profile.)
     Payment Process Profile = Long Check Format
     Payment Exchange Rate Type = Corporate

    Override the template by changing data in the following fields:
     Stop Process for Review After Scheduled Payment Selection = Uncheck because you do not want the process to stop for this payrun.
     Stop Process for Review After Creation of Proposed Payments = Uncheck because you do not want the process to stop for this payrun.
     Create Payment Instructions = Automatically Initiate When Payment Process Request is Complete
    Because neither of the stop check boxes has been selected in the Processing subtab and automatic initiation of the payment instructions has been specified, the XXXX Single Payment Process Request will run without human intervention. Then Submit

    Find the Newly Created Payment Process Requests.
    In the Payment Process Request field (XXXX Single Payment Process Request),
    Find on your payment process request and click on Go.

    The newly created payment process request displays.
    It Show, which changes to Hide, to view the payment instruction and Refresh Status to view the most recent status of the payment process request. Then Print Payment Instructions

    For print the payment instruction, which in this case, means to print onto a check, Click on Action.
    In the Printer field, select no-print from the list of values.
    Note: Because you specified no-print in the Printer field, you will not actually print the check or take any further action.

    View Payment Process Request Details
    for view the details of the newly created payment process request, click the payment process request name (XXXXX Single Payment Process Request) in the Payment Process Requests page to navigate to the

    For view details of the payment Amount.
    Note: To view the three invoices you created, click the + (plus sign) to the left of the Documents region.
    Record Print Status of Pre numbered Payment Documents
    Note: Depending upon your business practice, you may be interested in using a similar dashboard, which is designed to support a payment factory model, where payment processing is centralized. For added experience, you will switch to the Funds Disbursement Process Home, which is an alternate dashboard. Note that the process can be continued from either dashboard.
    Since check printing occurs outside of Oracle Applications and has several potential failure points, the system does not know the outcome of printing or reprinting payment documents. Consequently, you need to provide that information to the system through the Record Print Status page. This page enables you to update the print statuses by marking payment documents Printed, Spoiled, or Skipped.
    Note: You can only select a print status of Skipped for payment documents that use a paper stock type of Prenumbered.

    Now go to Responsibility: Oracle Payments Payment Administrator.
    Funds Disbursement Process Home under the Pending Actions region, note that the Payment Instruction has a status of Submitted for Printing.
    Note that the Payment Instruction has a status of Submitted for Printing.

    For view details of the payment instruction you created, click the Take Action icon.
    Record Print Status to record the print status of the printed check
    Check your printer and note that the check printed successfully so there is no spoiled or skipped check to record in the Record Spoiled Payment Documents or Record Skipped Payment Documents regions.

    Note: By default, all payment documents are initially displayed as Printed. The exception is payment documents that have been marked spoiled during the reprinting process are displayed as Spoiled in the Record Print Status page.

    Now we have to Select the Submit Positive Pay Program Immediately check box.
    If the applicable setup enables positive pay, selecting the check box results in submission of the Positive Pay program immediately after you finish recording the print status. The program creates a positive pay file, formats it, and transmits it electronically to your bank. This prevents check fraud by informing the bank which payment documents are issued and for what amount. Click on Continue, A warning displays regarding confirmation of the print status. And then Apply if you are sure that all documents with the status of Printed were, in fact, successfully printed.

    A confirmation print status displays for your payment instruction.

    Regards,
    Venkat